The books behind every mile you run.
HaulBooks turns receipts, fuel, bills and miles into clean, tax-ready books for your truck or fleet — and gets your IFTA worksheet done before the quarter closes. All from your phone, in the cab.
No credit card required. Cancel anytime.
Est. fuel tax owed
$4,821.50
IFTA readiness
92%
Bookkeeping software built only for trucking.
HaulBooks is a mobile-first bookkeeping app for owner-operators and small fleets. Instead of a shoebox of fuel receipts, a spreadsheet of miles and a generic accounting tool that has never heard of IFTA, you get one place that understands trucks, drivers, jurisdictions and gallons.
Photograph a receipt at the pump and it becomes a categorized expense. Import your ELD mileage and your state-by-state miles are ready. When the quarter closes, your IFTA worksheet and tax-ready reports are already built — not something you spend a weekend recreating.
- Replaces the receipt shoebox
- Replaces the mileage spreadsheet
- Replaces the quarter-end IFTA scramble
- Gives your accountant clean exports
How it works
1 · Capture from the cab
Snap fuel, repair and toll receipts, log fuel purchases, or let your drivers upload from their own login.
2 · HaulBooks sorts it
Receipts are read automatically, categorized as fuel, maintenance or business expense, checked for duplicates and tied to the right truck.
3 · File and hand off
Quarterly IFTA worksheets, per-truck profit and loss and CSV exports are ready whenever your accountant or the state asks.
Who it's for
One-truck owner-operators, growing fleets up to 25 trucks, and the drivers, managers and accountants who work with them.
The numbers that actually decide if a load was worth running.
Generic accounting software knows invoices. It doesn't know deadhead, base jurisdiction, or that a $6,900 in-frame overhaul is a repair and not a truck payment. HaulBooks does.
Cost per mile, per truck
Fuel, tolls, tires, insurance and the truck note divided by the miles that unit actually turned — so you know your break-even rate before you book the load.
Fuel taxed where you burned it
IFTA doesn't care where you bought the diesel, it cares where you ran the miles. HaulBooks keeps gallons purchased and miles run separated by jurisdiction all quarter.
Maintenance history per unit
PM services, tires, in-frames and roadside repairs logged against the VIN, with the receipt attached — useful at trade-in time and at a DOT audit.
Deductions you'd otherwise lose
Scale tickets, lumper fees, parking, showers, ELD subscriptions, permits and tolls. The small ones add up to thousands a year when they're actually captured.
Fixed costs that hit every month
Truck and trailer notes, physical damage and occupational accident insurance, plates, IRP and parking — tracked as recurring bills and booked when paid.
Records that survive an audit
Original receipt images, trip-level mileage and jurisdiction detail retained together, so a fuel tax audit is a download instead of a panic.
Nothing sneaks up on you.
Fuel tax quarters, heavy vehicle use tax, plate and permit renewals — HaulBooks keeps the records ready and reminds you before the deadline, not after the penalty.
Jan 31
Q4 IFTA return
October through December miles and gallons, summarized by jurisdiction and ready to key in.
Apr 30
Q1 IFTA return
The quarter that usually hurts — winter fuel, weather reroutes and a lot of receipts.
Aug 31
Form 2290 HVUT
Heavy vehicle use tax for the July–June period. Keep the stamped Schedule 1 with the truck's documents.
Ongoing
Plates, permits, insurance
Registration, IRP, insurance certificates and inspection dates with expiration reminders per unit.
Filing dates are shown for planning only and can shift when a due date falls on a weekend or holiday. HaulBooks prepares your records — it doesn't file on your behalf, and it isn't tax advice.
Seconds
From photo to booked expense
Snap. Sync. Done.
One photo is all it takes. HaulBooks pulls the vendor, date, total and gallons off the receipt, sorts it into fuel, maintenance or another deductible business expense, and flags duplicates before they double-count in your books.
- Vendor, date, total and gallons read automatically
- Sorted into fuel, maintenance or business expense
- Duplicate receipts caught before they hit your books
Everything the paperwork asks for.
Run your truck or fleet without the paperwork pile — and hand your accountant clean, tax-ready books at quarter-end.
Scan receipts at the pump
Take a photo of any fuel or repair receipt. HaulBooks reads the vendor, date, total and gallons, then files it as an expense — no shoebox, no data entry.
Fuel & expense tracking
Every gallon and every dollar sorted by truck, driver and state, so you always know what a load actually cost you.
Recurring bills
Truck notes, insurance, permits, parking, ELD. HaulBooks tracks what's due and logs each payment as an expense automatically.
Mileage by state
Import a mileage CSV from your ELD or enter trips by hand. HaulBooks keeps the state-by-state breakdown IFTA asks for.
IFTA preparation
A quarterly worksheet with miles, gallons and MPG per state, plus a readiness score that tells you exactly what's still missing before you file.
Trucks, drivers & docs
Keep registration, insurance and Form 2290 documents per unit, with expiration reminders and the right driver assigned to each truck.
A seat for everyone who touches the books
Invite your team and everyone sees exactly what they should. Drivers upload receipts for their own truck, managers run the fleet, accountants pull the reports, and you see everything.
- Owner / Admin — full control, billing and team invites
- Manager — trucks, drivers, bills and mileage
- Driver — upload receipts and log fuel from the road
- Accountant — read-only financials, exports and IFTA worksheets
Records stay private to your company
Every receipt, bill and mileage row is scoped to your company. Files are stored privately and served through expiring links.
58
IFTA jurisdictions supported
4
Quarters kept on file
7 yrs
Of records you can keep
CSV
Exports your accountant can use
Built around how drivers actually work
The situations HaulBooks was designed to fix, in the words of the owner-operators, fleet owners and drivers we built it with.
"I used to keep a year of fuel receipts in a shoebox behind the seat. Now I shoot the receipt at the pump and the quarter is basically done before I get home."
"The IFTA readiness score is the part that sold me. It tells me exactly which trips are missing miles instead of leaving me to hunt through the logs."
"My drivers only see their own truck, so uploading a repair receipt takes them ten seconds and I don't have to chase paperwork on payday."
"Exports go straight to my accountant. No more rebuilding a spreadsheet every January from a pile of crumpled paper."
Composite examples drawn from customer-research interviews, not verbatim statements from named customers.
Simple pricing. No surprise charges.
Every plan includes a 7-day free trial, receipt scanning and storage, IFTA prep and CSV exports. Cancel anytime.
Owner Operator
$9.99/mo
Pay yearly: $119.92/yr — 4 months free
One truck, all the paperwork handled.
- 1 truck
- Up to 2 users
- Receipt storage
- Expense tracking
- Bill reminders
- IFTA preparation
- Tax Center
Small Fleet
$19.99/mo
Pay yearly: $239.92/yr — 4 months free
For growing fleets with drivers and an accountant.
- Up to 5 trucks
- Unlimited drivers
- Receipt management
- IFTA preparation
- Tax Center
- Accountant access
- Reports
Fleet Pro
$39.99/mo
Pay yearly: $479.92/yr — 4 months free
Deeper reporting for established operations.
- Up to 15 trucks
- Everything in Small Fleet
- Advanced reporting
- Priority support
- Future integrations
See HaulBooks in action
Click through receipt scanning, IFTA prep, expense tracking and monthly bills — these are the real screens.
Step 1 of 4
Capture receipt
PILOT TRAVEL CENTER #442
AMARILLO, TX
08/09/2026 14:21
DIESEL 158.400 GAL @ 3.866
ODOMETER 512,884
TOTAL $612.40
Extracted
- Vendor
- Date
- Total
- Gallons
- Jurisdiction
Frequently asked questions
What owner-operators and fleet owners ask before they start the trial.
Ready to roll?
Start your 7-day free trial today. No credit card, no shoebox full of receipts, no scrambling when IFTA is due.
Choose your plan